Exhibitor Information

Welcome to AIHce 2016! We’re happy to have you join us as an exhibitor for this premier event for industrial hygienists and occupational health specialists. Interested in exhibiting at AIHce 2016? Visit Apply for Exhibit Space 2016 for more information on exhibiting at the world’s premier IH/OH conference!

Are you a New or Prospective Exhibitor?

Are you a Returning or Current Exhibitor?

General exhibition information for current and prospective exhibitors.

Access to the online exhibitor service manual is now available at Freeman Online. To access important show information and to order products and services, simply follow the link.


***ATTENTION EXHIBITORS!***

AIHA has learned of several fraudulent companies attempting to do business with AIHce exhibitors.

FRAUDULENT HOUSING

We have been informed that the following companies, known as “housing poachers,” have solicited exhibitors for sleeping rooms:

  • The Convention Housing Authority
  • Convention Housing (Convention-Housing)
  • Convention Housing Services
  • Convention Rooms
  • Exhibition Housing Services
  • Exhibition Housing
  • Exhibitors Housing Management
  • Exhibitor Services
  • Global Housing Services, Corp.
  • Gulliver Travels
  • HLS Global
  • National Travel Associates L.L.C.

The official housing bureau for AIHce 2016 is Experient. We ask that you work solely with Experient rather than a third party providers/housing poachers.


New and Prospective Exhibitors

We’d like to welcome you to AIHce 2016 in Baltimore, Maryland! Registering for exhibit space is quick and easy, following these four steps.

  1. Complete the Exhibit Application, including reviewing the floorplan. There is no deadline to submit your application, space permitting, but payment in full is required after January 21, 2016.
  2. Upon receipt of your application, AIHA will review the application and call the primary contact listed on the form. If you do not receive a call, contact exhibits@aiha.org to confirm receipt. If you are approved as an exhibitor, AIHA will review the online floor plan space available and assign the space you select.
  3. Once your space is assigned, you must provide payment for your nonrefundable deposit of $500 per 10’x10′ booth (or full payment on or after January 21, 2016) via a credit card over the phone or via a check made payable to the American Industrial Hygiene Association. AIHA must receive the check deposit within 10 days or the space assigned to your company will be released and made available for sale.
  4. AIHA will send you an email confirming your application and an official confirmation as soon as payment has been processed.

That’s all there is to it! Thanks for joining us as an exhibitor for this year’s event.

Here is a PDF of the application form, to be used if applying/paying offline.

Current Exhibitors

Thank you for exhibiting with us! We know you have many IH/OH shows to choose from, and we are grateful you have selected AIHce 2016 to help meet your tradeshow and marketing goals!

To view the AIHce 2016 Exhibit Hall Floor Plan and updated your online description, visit the Exhibitor Dashboard.

Please contact exhibits@aiha.org with any questions.

Exhibiting at AIHce 2016? Visit the Exhibitor Dashboard to manage your exhibit space, send press releases, and more!

Here is a PDF of the application form, to be used if applying/paying offline.

General Exhibition Information

Location

Baltimore Convention Center
Halls E, F, G, & Swing Hall
Baltimore, MD

Booth Pricing

Category Price (USD) per square foot Price (USD) for 10×10 booth footprint
“Good” $27.95 $2,795
“Better” $29.95 $2,995
“Best” $31.95 $3,195

Expo Open Hours

  • Monday, May 23: 9:00 a.m. – 5:30 p.m.
  • Tuesday, May 24: 9:00 a.m. – 3:00 p.m.
  • Wednesday, May 25: 8:00 a.m. – 1:30 p.m.

Expo Only Non-Compete Hours

  • Monday, May 23: 9:30 a.m. – 10:30 a.m. and 12:30 p.m. – 2:00 p.m.
  • Tuesday, May 24: 9:00 a.m. – 10:30 a.m. and 12:30 p.m. – 2:00 p.m.
  • Wednesday, May 25: 8:00 a.m. – 10:00 a.m. and noon – 1:00 p.m.

Set-Up

  • Saturday, May 21: 8:00 a.m. – 5:00 p.m.
  • Sunday, May 22: 8:00 a.m. – 5:00 p.m.
  • Monday, May 23: 7:00 a.m. – 8:00 a.m. Exhibitor Finishing Only (no crates)

Dismantle

  • Wednesday, May 25: 1:30 p.m. – 9:00 p.m.

Exhibit Package Includes:

  • Standard draped back wall, side rails, and identification sign
  • Five (5) FREE Expo Only registration for exhibitor guests and customers
  • Free booth personnel badges and registration allotment for exhibitors booking hotel through AIHce
  • Preferred function space
  • Use of exhibitor lounge
  • Early registration for AIHce 2017, Seattle, Washington
  • Sponsorship opportunities
  • Free post-show mailing list for exhibitors who book hotel for all personnel through AIHce
  • Free company listing in the final program (reservation form must be received by March 25, 2016)
  • Free listing on AIHce virtual expo before and after the conference
  • Free listing in AIHA Annual Buyers Guide

*Exhibitors using AIHce-contracted hotels and booking through AIHce will receive an unlimited number of booth personnel badges and an allotment of full conference badges based on booth size (two for 10×10 booth, three for 10×20 booth, and four for more than 300 square feet). A registration fee of $200 per badge will apply if hotel room is not booked through AIHce.

Attention AIHce Exhibitors: AIHce will not contact you by telephone to make your hotel reservations. There are many companies that misrepresent themselves to exhibitors saying they are “official” housing, or leading exhibitors to believe certain hotels are selling out. They generally require prepayment, which AIHce does not. We strongly encourage you to book housing through the official housing bureau for AIHce, Experient, Inc., and to alert the AIHce staff of any contact made by these housing “poachers.”

Expo Guest Pass

Do you have local customers who are not attending the conference? Why not invite them to visit your booth at the AIHce Expo Hall? Each exhibiting company paid in full will be provided five (5) FREE one-day Expo Only passes for AIHce 2016. Download the ExpoGuestPass2016.

Need space to hold a function?

AIHce brings together nearly 5,000 industrial hygiene and occupational and environmental health and safety professionals. This presents a prime opportunity for affiliates of AIHce (exhibitors, sponsors, and nonprofit organizations) to hold meetings and events in conjunction with AIHce.

AIHce encourages affiliates to take advantage of this opportunity and has established a set of guidelines to be followed when planning and hosting auxiliary meetings during AIHce. All auxiliary meetings held in conjunction with AIHce must adhere to these guidelines, regardless of the meeting location:

1) Event organizers are required to inform AIHA’s Meetings and Expositions staff of the intended date/time of the event at least 30 days prior to the event and prior to booking.

2) No organization is permitted to schedule functions (including transportation to/from the event) that conflicts with AIHce’s official and published meeting and event times. Events scheduled during these days/times will NOT be approved:

  • Sunday, May 22, 2016: 7:00 p.m. – 10:00 p.m.
  • Monday, May 23, 2016: 8:00 a.m. – 10:30 a.m.; 12:30 p.m. – 2:00 p.m.; and 4:00 p.m. – 5:30 p.m.
  • Tuesday, May 24, 2016: 8:00 a.m. – 10:30 a.m. and 12:30 p.m. – 2:00 p.m.
  • Wednesday, May 25, 2016: 6:30 a.m. – 10:00 a.m. and noon – 1:00 p.m.

To submit your event details, fill in the Events Request/Approval Form.