Technical Session Presenter Resources

tech-sessions-slidertechNotification letters were e-mailed in January 2016. If you are unable to present your paper or poster, email Kathryn Wege, AIHce Program Coordinator, or call (703) 846-0753.

Technical Session Presenters must

check into the Speaker Ready Room at least (1) hour prior to the start of their session (not the individual presentation time) to authorize recording permissions if not previously submitted online and upload their presentations.

Here are some quick tips on putting together a successful presentation.

NEW! Presentation Upload Requirements for Hardware and Software

AIHA will be utilizing new presentation broadcasting equipment. ALL presenters are required to upload electronic copies of their presentations to AIHce’s Presentation Management System in the Speaker Ready Room. AIHce will provide computers in session rooms, upon which the relevant presentation(s) will be loaded. Presenters may not bring personal computers as a way to avoid the upload requirement. You will have an opportunity to review your presentation in the Speaker Ready Room and make updates to your presentation until one (1) hour prior to your session.

  • AIHce recommends PowerPoint (PPT) for all presentations. Adobe Acrobat (PDF) and HTML files may also be used. Please be sure to use the AIHce PowerPoint Template when creating your presentation.
  • Presenters are required to use the computers provided on-site by AIHce. These are Windows-based PCs equipped with Microsoft PowerPoint (Office 2010) and the latest versions of Adobe Acrobat Reader, Windows Media Player, and Quick Time for Windows. Other presentation programs will not be available.

PowerPoint files created on a Macintosh computer will open successfully on a PC/AIHce-supplied computer. However, it is recommended that presenters test their files in the speaker ready room prior to the day of their session to ensure the proper display of fonts, equations, pictures, and videos. Workstations, projectors, and technical staff will be available to assist.

Session Room Logistics

All technical sessions will be provided with a standard room set that includes:

  • LCD projector and screen
  • Computer with remote mouse
  • Podium microphone
  • Head table microphones
  • Aisle microphones for audience questions

Virtual AIHce Presenters

If your session was selected to be a part of Virtual AIHce, it will be live streamed to participants across the country. Virtual participants will have many of the same benefits as the face to face attendees you can see; if you want to make sure they have the best experience possible, check out our Ten Tips for Engaging the Virtual Audience.

Moderators and Monitors

Are your a monitor or moderator for an AIHce Technical Session?  If so, please take a moment to review/download the on-site duties for your position:


Helpful Hints Promote Your Session Speaker Ready Room AIHce Registration and Hotel Reservations PDC Presenters Poster Presenters